Inventory management software

Stress-free spare parts management–built for fast-moving UAE facilities

Name: Facilio - Computerized maintenance management system software
Rating: 4.7 (76 reviews)

Take control of every spare part—manage, track, and optimize inventory in real time across all your sites.

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Field Service Management software dashboard showing real-time job status, technician locations, and optimized task scheduling.

Trusted by forward-thinking enterprises globally

Why most parts inventory systems keep maintenance teams in the dark

Here’s where these systems fall short

Out-of-sync stock levels

Stock records don’t match what’s on hand, causing shortages or surplus, especially across UAE sites.

Manual errors and missing parts

Paper-based tracking leads to errors and missing parts, costing time in fast-paced UAE operations.

Reactive, last-minute ordering

Ordering in emergencies drives up costs and downtime, especially with local delivery bottlenecks.

No visibility across locations

With sites in Dubai, Abu Dhabi, and more, teams lack a clear view. This often leads to duplicate orders and extra spend.

Connect maintenance and parts inventory in a single platform, built for UAE'S complexities

Spare parts stock management

Optimize work orders with enterprise parts inventory software

Always have the right parts ready - Sync every work order to inventory in real time, so technicians across UAE sites never wait for spares—whether it’s scheduled maintenance or urgent repairs.
Cut downtime with on-demand availability - Access critical spare parts instantly and resolve issues faster. No more stalled jobs or costly project delays across the Emirates.
Boost efficiency and meet SLAs - Automated checks and reservations keep maintenance on schedule, helping your teams meet SLAs for even the busiest properties.

Two warehouse employees manage spare parts inventory using a tablet, with a process flow showing steps: request part, approve, issue, track usage, reorder, audit.

Inventory requests

Streamline inventory requests and keep the work moving

Technicians get parts fast, from anywhere - Let teams request spare parts on the go using mobile—no paperwork or job delays, even on remote UAE sites.
Automatic routing for faster processing - Requests reach warehouse managers instantly for quick review and approval, speeding up fulfillment.
Cut delays, finish work orders on time - Accelerate spare parts delivery to keep every maintenance task on schedule, no matter the location.

Inventory management dashboard showing storeroom inventory levels and available spare parts in Facilio software.

Automated purchase orders

Maintain optimal spare inventory levels and restock on time

Automate purchasing for zero delays - Send POs straight to vendors across the Middle East and restock quickly through your spares inventory management system—no manual steps needed.
Never run out of spare parts - Get instant alerts from your parts management system when stock is low—so you can reorder before shortages hit.
Manage orders and approvals in one place - Control every request and approval centrally with your spare parts inventory management software.

Mobile screens displaying maintenance work order and inventory request details for spare parts tracking.

Planning and budgeting

Gain full visibility with parts inventory management reports

Make data-driven decisions - See how your parts inventory impacts maintenance and cut down on unnecessary stock.
Spot trends and usage patterns - Use dashboards in your parts inventory management system to visualize spare parts usage and inventory levels.
Forecast needs and reduce overhead - Accurately forecast purchases with your inventory management software, improving budgets and control.

Purchase order document for HVAC maintenance generated from Facilio’s parts inventory management system.

Bulk issuance

Instantly assign multiple parts with bulk issuance

Issue dozens of spare parts at once - Quickly assign spare parts to any technician using your parts inventory management system.
Instant, accurate tracking - Every bulk issuance is logged in your spare parts management software no missed records.
Cut paperwork and errors - Save time and reduce manual mistakes across your maintenance and spare parts management.

Inventory dashboard with insights, reorder alerts, and top used maintenance items in Facilio software.

Lot and bin management

Track parts by lot number and expiration for full compliance in the UAE

Full traceability for compliance - Manage and issue spare parts by lot number and expiry date using your parts inventory management system, ideal for stringent UAE standards.
Identify expiring or recalled inventory - Easily track and act on expiring or recalled lots with your spare parts inventory management software.
Lot details in every report - See complete lot information across your system for seamless compliance and audit readiness.

Bulk issuance interface for spare parts, showing item, bin, lot, and options to issue or return items in the inventory system.

Trusted by the leadership teams behind the UAE’s top facilities

"With Facilio's CaFM, whenever a tenant raises a request, every subsequent process, such as inventory check, approvals, and vendor selection is automated. This helped us to save time, boost process efficiency, eliminate manual errors and streamline O&M for 1500+ tenant units"

Al Tayer
UAE's Leading Real Estate Conglomerate

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Explore ready-to-deploy modules to supercharge your facility operations.

There is no one-size-fits-all solution when it comes to deploying a CMMS.

Pick and choose the modules you need to realise the true value of your properties.

CMMS software

Asset management

Maintenance management

Field Service Management

Work order management

Ready to transform your parts inventory management?

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FAQs

Can I integrate Facilio’s spare parts inventory software with my existing FM and procurement systems?

Yes. Facilio integrates smoothly with your CAFM, ERP, and procurement platforms—common in UAE’s enterprise and government FM setups—making parts, vendor, and maintenance workflows fully connected.

Can I customize reorder levels and purchasing workflows?

Absolutely. Whether it’s DIFC, JAFZA, or Abu Dhabi sites, you can tailor reorder points and approvals to match procurement norms and authority levels across locations.

How do I monitor parts usage across time and regions?

Facilio gives you granular usage trends by site, asset type, or vendor. This is especially useful for O&M contractors managing multiple FM contracts across the UAE.

Can technicians in the field easily request parts?

Yes. Field teams in Dubai, Sharjah, or remote energy sites can use mobile apps to raise part requests instantly—reducing delays and cutting down unnecessary store runs.

Does Facilio support centralized inventory across multiple emirates?

Definitely. Facilio offers a unified view of stock across all warehouses—from central Dubai hubs to on-site stores in Ras Al Khaimah or Al Ain.

Will it help avoid stockouts and excess inventory?

Yes. Real-time alerts and automated reordering help balance stock across critical sites, ensuring you’re never overstocked or caught off guard during audits or urgent repairs.

Is the software easy to implement across UAE properties?

Very. Facilio’s onboarding team supports rapid implementation, and our solution is cloud-native—ideal for both local infrastructure and smart city mandates.

How secure is my inventory and maintenance data?

Your data is hosted on secure cloud infrastructure with enterprise-grade protection—meeting both corporate IT standards and local compliance needs.

How does QR code tracking help in the UAE context?

QR codes simplify tracking for large FM teams across malls, airports, or campuses. Technicians just scan and update inventory status—making audits faster and reducing human error.