#1 Inspection management software

All-in-One Facility Inspection Software for Faster Audits & Full Compliance

Name: Facilio - Computerized maintenance management system software
Rating: 4.7 (76 reviews)

Digitize facility inspections with an advanced mobile-first facilities inspection management platform. Reduce inspection time while ensuring audit-readiness & thorough compliance.

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Trusted by the world’s largest property operations firms

Why property teams choose Facilio for hassle-free inspection management

Automated Scheduling

Schedule recurring inspections with frequency-based triggers and automate staff assignments.

Mobile-First Execution

Execute inspections on mobile devices with photo capture and real-time data synchronization.

Smart Template Builder

Create unlimited inspection templates with drag-drop Q&A builder and conditional logic flows.

Work Order Integration

Auto-generate work orders from inspection findings with seamless remedial action tracking flows.

Live Compliance Dashboard

Monitor inspection status, compliance rates, and audit trails from a centralized dashboard.

Advanced Analytics

Analyze inspection trends, predict maintenance needs, and optimize facility performance metrics.

Smarter property inspection software, built for real impact

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Dynamic digital checklists

Design comprehensive property inspection checklists to standardize data

Facilio's inspection checklist software standardizes checklists across assets while adapting dynamically for any property inspection requirement.

Create reusable templates ensuring every inspector follows consistent compliance-ready steps.
Apply one checklist across multiple assets avoiding duplication in facility inspection workflows.
Customize questions with conditional logic, scoring and attachments to capture precise details.

facilities-inspection-checklists-software-with-customizable-property-inspection-checklists-and-dynamic-logic

Intelligent inspection scheduling software

Streamline facility audits using smart facility inspection scheduling software

Deploy inspections based on predefined schedules with a centralized building inspection software for maximum operational efficiency.

Set recurring inspection schedules with daily, weekly, monthly or custom frequency patterns.
Automatically assign inspections to qualified personnel based on skills, availability & workload.
Handle urgent inspections alongside scheduled ones with bulk assignment and real-time reassignment tools.

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Integrated work order creation

Seamless work order generation from inspection findings and threshold breaches

Identify issues and close the loop instantly through an inspection management system that unifies facility inspection tasks with corrective work orders.

Trigger work orders automatically when inspection scores drop below preset safety thresholds.
Maintain complete audit trails linking every inspection finding to its corrective action.
Set up escalation workflows for critical inspection findings that require immediate response.

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Mobile property inspection app

Run inspections from anywhere with an intuitive mobile inspection software

Facilio's property inspection app helps teams capture field data, add media attachments, and sync inspections instantly across property portfolios.

Access property inspection checklists on mobile ensuring speed and accuracy across sites.
Capture photos, videos and remarks on-site then attach directly to inspection records for context.
Use GPS check-in/out and QR scanning to confirm site / asset details with complete asset history.

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Property inspection report software

Get portfolio-wide insights with real-time dashboards & instant inspection reports

Aggregate data from every site using a centralized property inspection report software to spot patterns, prioritize fixes, and control risks in real time.

Export comprehensive inspection results as PDFs and share reports instantly with stakeholders.
Track compliance scores, overdue tasks and performance KPIs through real-time analytics dashboards.
Maintain immutable audit trails with timestamps for all inspections and store all related documents securely.

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Industries We Serve

healthcare-facility-inspection-compliance-software

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Ensure patient safety with healthcare inspection management

Joint commission readiness

Automated facilities inspection checklists ensure continuous compliance with complete audit documentation.
Infection control protocols

Monitor infection prevention programs using workplace safety inspection software and photo evidence.
Medical equipment safety audits

Schedule and track equipment inspections using maintenance inspection checklist and reporting tools.

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Protect students with campus safety inspection management

Campus security assessments

Regular security checks safeguard students and staff with detailed building inspection documentation.
Building code compliance audits

Maintain campus safety with fire, structural, and accessibility inspections across all facilities.
Playground safety inspections

Photo-documented equipment checks ensure playground safety and track repair completion efficiently.

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Maximize asset value with property management inspection software

Property condition assessments

Detailed building inspections and asset documentation help prevent costly repairs and extend asset life.
Tenant move-in/move-out audits

Use property inspection checklists to document tenant transitions, protect investments, and track damages.
Building system compliance checks

HVAC, electrical, and plumbing audits ensure system reliability, safety compliance, and tenant satisfaction.

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Maintain brand standards with multi-location inspection tools

Store safety and security audits

Standardized safety inspections across stores ensure consistent customer, employee, and brand protection.
Visual merchandising audits

Verify store layouts and brand standards with property inspection software and photo documentation.
Loss prevention reviews

Detect risks early through inspection management system protocols and standardized security audits.

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Streamline client operations with facility inspection software

Multi-site portfolio oversight

Manage inspections across client portfolios using centralized property management reporting dashboards.
Service contractor coordination

Track vendor inspections using property management inspection software and automated task assignments.
Client compliance reporting

Automate inspection reports with facilities maintenance checklist data for transparent client reporting.

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Prevent OSHA violations with building inspection software

Workplace safety audits

Run regular workplace safety inspections to protect employees and maintain compliance documentation.
HVAC system performance reviews

Monitor indoor air quality and system efficiency with scheduled facility inspection app reminders.
Fire safety equipment checks

Ensure fire extinguishers, alarms, and sprinklers meet compliance using inspection tracking software.

Healthcare

Education

Real Estate

Retail

FM Service

Office Spaces

Enterprise-grade Security & Compliance

SOC 2 Type II Certified

Bank-level security protocols with annual third-party audits ensuring complete data protection and regulatory compliance.

GDPR Compliant

European data privacy compliance including data portability, deletion rights, and comprehensive consent management systems.

Built for audit-readiness

Facilio’s inspection software aligns with OSHA, EPA, and ISO standards, helping you maintain consistent audit readiness.

Role-Based Access Controls

Granular permission management ensures only authorized personnel access sensitive inspection data and facility information.

Success stories from portfolios that transformed their inspections with Facilio

“Facilio was our choice after evaluating multiple solutions because it was tailor-made to our requirements. They have been quick and prompt to support our team and are great with their after sales service which lacks in other solutions.”

Nuh Gulaid,

Executive Chairman, CIT

300+

Sites managed

Reduced manual effort

72%

Efficient compliance monitoring

Company size

Enterprises

Industry

Facility services

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“FMs rely on outdated tools, forcing clients to adapt to inefficient processes. Facilio provides real-time reports and comprehensive IoT and sustainability insights for growth.”

Mark Hazelwood,

Managing director, Q3 FM

200+

Locations

Contracts won

Revenue growth

Company size

Enterprises

Industry

Facility services

Read Case Study

“Before Facilio, our facility operations were fragmented and inefficient. Now, we have a connected platform that provides a centralized view of all our operations, enabling us to optimize performance and improve efficiency.”

150+

Custom reports built

Improved operational efficiency

90%

SLA adherence achieved

Company size

Enterprises

Industry

Facility services

Read Case Study

cit

fortes education

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Frequently Asked Questions

How does Facilio's inspection software work?

Facility inspection software digitizes building inspections through mobile apps, automated checklists, and real-time reporting. It replaces paper processes with intelligent workflows that capture photos and maintain compliance audit trails. Facilio automates schedules, digitizes reports, and ensures compliance from one centralized platform.

What features does Facilio's inspection tool include?

Essential inspection software features include customizable digital checklists, mobile execution, automated reporting, work order integration, and real-time analytics. Facilio offers template-based inspections, automated scheduling, mobile-friendly checklists, centralized dashboards, and seamless CMMS integration.

How does Facilio integrate inspections with CMMS?

Leading inspection platforms offer seamless CMMS integration through APIs and connectors. Failed inspections automatically generate work orders, link to asset histories, and trigger maintenance schedules. Facilio's property inspection software natively integrates inspection findings with work orders, asset management, and preventive maintenance in one platform.

Is Facilio's inspection software OSHA compliant?

Professional safety inspection software includes OSHA-compliant templates, automated documentation, timestamped audit trails, and regulatory reporting features. Facilio's building inspection software ensures compliance by automating safety protocol enforcement with comprehensive audit trails and real-time tracking across multi-site portfolios.

Can Facilio manage multiple sites?

Yes, enterprise inspection software provides centralized dashboards, standardized procedures, bulk scheduling, and consolidated reporting with role-based access controls. Facilio's property inspection management software manages inspections across 100+ million sq ft globally with portfolio-wide visibility, automated scheduling, and centralized compliance tracking.

How quickly can Facilio's software be deployed?

Enterprise inspection software typically takes 3-6 months to fully implement due to complex integrations and training requirements. Many platforms require extensive customization and data migration periods. Facilio's inspection software is designed for rapid deployment, going live in 4-8 weeks with modular implementation that lets you start with inspections and expand to other facility management functions as needed.