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CMMS Workflow Automation

Automated maintenance workflows designed for your operations

Legacy systems restrict how you work. Facilio’s no-code automation adapts to your processes, streamlining approvals and compliance with no IT needed.

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Your day-to-day processes and legacy CMMS don’t align — and it shows

Here’s where legacy work order systems fail
Rigid and prescriptive

Legacy tools track tasks but don’t automate them, forcing you to adapt to static templates.

IT-dependent

Every workflow change needs new IT contracts, adding cost and delays.

Slow to adapt

Even small updates require rework, leaving teams stuck with outdated processes.

Manual handoffs

Approvals and escalations depend on emails and calls, slowing response times.

Facilio closes the gap with workflow automation built around your processes

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Low-code automation, live in weeks

Design and deploy powerful workflows faster than ever; no complex setup or coding required.

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Drag-and-drop simplicity

Build and automate processes visually with an intuitive interface anyone on your team can use.

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Configurable in minutes

Define rules for approvals, escalations, and SLAs instantly, without waiting on IT intervention.

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Faster time-to-value

Launch automation in weeks, not months, and start improving efficiency from day one.

Bring CMMS workflow automation to your operations

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Every workflow your operations team needs — automated your way

Scheduled workflows

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Automate preventive maintenance with SLA-based triggers

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Send vendor alerts and work order notifications instantly

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Pause and resume tasks without losing progress

Compliance workflows

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Auto-schedule inspections and certificate renewals

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Escalate missed deadlines before they become risks

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Keep audit-ready logs generated automatically

Approval workflows

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Auto-approve quotes, invoices, and POs under set cost thresholds

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Route exceptions to managers instantly

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Cut bottlenecks with seamless digital approvals

Tenant workflows

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Auto-route service requests to the right team

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Keep tenants updated with real-time status alerts

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No follow-ups needed — requests close as soon as work orders finish

Vendor workflows

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Assign jobs automatically to contractors by rules or SLAs

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Track vendor response times and escalate delays

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Ensure outsourced teams follow the same workflows

Success stories from portfolios powered by Facilio

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“Facilio was our choice after evaluating multiple solutions because it was tailor-made to our requirements. They have been quick and prompt to support our team and are great with their after sales service which lacks in other solutions.”

Nuh Gulaid,
Executive Chairman, CIT
300+
Sites managed
2x
Reduced manual effort
72%
Efficient compliance monitoring
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Company size

Enterprises

Industry

Facility services

Read Case Study
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q3
cfs

Run workflows your way, not the way your CMMS dictates.

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Frequently Asked Questions

What is a maintenance workflow?
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A maintenance workflow is the process your team follows to request, approve, and complete tasks. Automation makes these steps seamless, cutting delays and errors.
How does Facilio’s workflow automation work?
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Facilio’s low-code builder, Stateflows, lets you design visual rules. For instance, SLA breaches can auto-escalate to managers or vendors.
Can I customize workflows without IT support?
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Yes. No coding or consultants needed — your operations team can create and update workflows directly in the platform.
How is this different from other CMMS software?
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Most CMMS tools are rigid and IT-dependent. Facilio adapts easily, supports all execution models, and evolves without costly rework.
Does it work for outsourced vendors and contractors?
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Yes. Built-in vendor portals let you assign jobs, track SLAs, and ensure accountability in one connected workflow.
How long does it take to deploy workflow automation?
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Facilio can go live in just weeks. Its low-code builder speeds setup, eliminating long IT-led deployments.
Can I automate compliance and inspections too?
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Absolutely. Automate safety checks, certifications, and audits with instant alerts and built-in audit trails
What if my workflows change over time?
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You can update them anytime. As operations or compliance needs evolve, Facilio adapts instantly.
Is this only for large enterprises?
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No. Facilio scales for all sizes — from single-site operations to global portfolios.
Will workflow automation replace my team?
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No. It removes repetitive admin work so your team can focus on improving uptime and tenant experience.